It is my pleasure to open the application process for Pastimes’ staff at DLC Milwaukee 2025!

Please ensure that you read the application carefully and fill out all the information to the best of your ability.

Applications close August 6th at 5 pm Pacific US Time. Acceptances will go out August 13th.

If you have any questions about the event, please EMAIL US at staffing@pastimesevents.com.

Hope to see you at the event!
~Meg Baum, Staffing Manager

Apply Now!

Event Information

October 25th-26th, 2025

All hours are subject to change

All Staff Expectations 

Communication

All Staff must have internet access and commit to regularly reading our staff Discord. We use our Discord as our primary method of communication.

Pastimes Convention Discord https://www.pastimesevents.com/discord

Contracts and Taxes

All staff for this event are brought on as independent contractors and paid via Wise. All staff must be legally able to work in the United States and is responsible for their own taxes and legal obligations. All paperwork must be completed 2 weeks before begining any work at the event.

US Citizens
You are required to fill out an Independent Contracting Agreement and a W9 directly with Pastimes Events.

All applicants prior to being selected for this event will be checked against the National Sex Offender Registry. If you have any questions about this, please contact Alan Hochman at alan@pastimes.net.

Non-US Citizens

Non-US staff for this event will be contracted through FanFinity.

After acceptances you’ll receive two DropboxSign Invitation Mails with a link to the contract and addendum for this event. There you’ll be able to read and sign them online. If you have any questions about this, please send them to staff@fanfinity.agency.

In order to generate these documents, FanFinity will ask you for the following information in the Acceptance Form:

• Your name
• Your Wise account information or alternative
• Your TIN (ID number, Insurance Number, National number, etc)
• Your address

Staff Appreciation

All staff members will receive an appreciation package of items special to the event. Additionally, Sunday night after the event has wrapped up there will be a staff party and all staff are invited! Games, food, and fun to celebrate being a part of Lorcana’s history.

Ticketed Play

Dress Code

Shirt
Pastimes will provide you with a T-shirt.
Bottoms
Comfortable and clean business casual bottoms that must be working/safety appropriate. Shorts are fine, skirts are fine, and any other bottoms that will not get you injured or arrested.
Shoes
Comfortable, safe working shoes. Must be closed-toed, closed-heel and a safe height.

Ticketed Play Compensation

All staff members will receive a 2-Day Staff badge for DLC Milwaukee 2025 in addition to:

• Setup / Teardown
  $225
• Customer Experience, Back of House, Prize Wall, Scorekeeper, and Floor Judge
  $225/day
• Team Lead
  $375/day
• Head Judge
  $475/day

Compensation payments will be processed via Wise the Wednesday following the event. All payments are in USD. Payments and contracts may be made by either Pastimes Events or FanFinity.

Hotel Stipend and Travel Assistance

All travel assistance and hotel stipends will be added to your compensation payment at the end of the event.

Hotel Stipend – All Staff
Each staff member will receive $100 per day worked. Staff members working 2 or more shifts receive an additional $100.

Ticketed Play Travel Assistance
There are levels of travel assistance available for this event. This assistance is to facilitate the unique needs of this event and to help staff with difficult travel needs. Up to $1000 of individual travel assistance is available.

Shift Expectations

Shift Lengths
11 hours

Breaks
Minimum 2.5 hours for breaks scheduled to logistically fit the area you are working in.

Sunday Teardown
All staff will be expected to assist with some amount of Teardown on Sunday. Staff will be expected to stand, bend, squat, and lift at least 15 pounds.

Setup: Friday, October 24th

We will need help on Friday preparing our area as well as prepping product for the weekend.

Anyone selected for Setup will receive $225 for the shift.

The shift starts at 9:00 AM and will continue until the area is fully setup. This typically takes between 8 to 10 hours. Our goal is to be completed by 5:30 PM; however, this shift can take longer if all tasks are not completed. Please be prepared for physical tasks if you select this option. 

Staff will be expected to stand, bend, squat, and lift at least 40 pounds and to wear appropriate working clothing for physical tasks (Closed-toed shoes, breathable clothing, etc.) This is a safety matter.

Teardown: Sunday, October 26th

We will need help on Sunday preparing our stuff to head to the next show. Anyone selected for Teardown ONLY on Sunday will receive $225 for the shift.

The shift starts at 2:00 PM and will continue until the area is fully packed and on the truck. This typically takes between 6 to 8 hours.  Our goal is to be completed by 10:00 PM; however, this shift can take longer if tasks are not complete. Please be prepared for mostly physical tasks if you select this option. Staff selected will be expected to stand, bend, squat, and lift at least 40 pounds and to wear appropriate working clothing for physical tasks (Closed toed shoes, breathable clothing, etc).

This is a safety matter.

Standby

If you are selected for standby, you are not confirmed to work any day but agree to be available as necessary. 

Standby staff are not eligible for any travel sponsorship and will only receive a hotel stipend if activated.

Standby staff will receive the appreciation package and a full weekend 2-day badge to the event. 

You agree to physically be at the event, fit for duty and be available to be activated for the event within 8 hours of the shift you are activated for.

All standby staff must have internet access and commit to regularly reading our staff Discord. We use our Discord as our primary method of communication.

We may add standbys to staff before the event begins or even on-site. We will reach out at least 8 hours before you are expected on shift.

If you are not activated, we encourage you to come out and enjoy the event.

Roles & Expectations

You can apply for as many roles as you like. 

Lead Positions

Prize Wall Lead

Prize Wall Leads will be responsible for the following:

• • Responsible for Staff assigned to the Prize Wall.

• • Maintain break schedule for staff on Prize Wall

• • Be the first-line resource for staff on your team

• • Work with Back of House to maintain a record of Prize Wall inventory, including the opening and closing inventory.

• • Merchandise Prize Wall, maintaining a professional and enticing appearance at all times.

• • Send staff to areas where specific prizing is handled and coordinate those procedures.

Everyone in this role will be expected to work both days and be available for both Setup and Teardown.

Scorekeeping Lead

Scorekeeping Lead will be responsible for all scorekeepers across the event.

• • Create and maintain a break schedule for the Scorekeeping staff.

• • Ensure Scorekeepers are filling and maintaining the Tournaments Tracking document.

• • Ensure Scorekeepers are filling and maintaining the Tournament Trackers.
  • This log is used to note deviations from standard procedure. This should be completed as soon after the situation as possible to maintain the memory of the situation.  
  • Be a first contact for scorekeeping issues and troubleshooting

Main Event Head Judge / Appeals Judge

The Head Judge for the main event needs significant experience running large tournaments. This judge must be held in high esteem by judges and players and would benefit from an international profile. Language skills are a plus, but not required. Main Event Head Judges are expected to do both pre-event and post-event work on their tournament.

Main Event Team Lead

Team leads are primarily responsible for the events and judges within their assigned team. 

• • Ensure tournaments launch and run smoothly
  • Execute assigned team tasks (deck checks, end of round) 
  • Maintain your area (pick up trash, push in chairs, and so on)
  • Be the first-line resource for judges on your team and the point of contact for your team

Customer Experience Lead

Customer Experience Leads will be assigned to one of the customer service areas at the event and are primarily responsible for the staff within their assigned team.

• • Maintain the established break schedule for staff within your area.

• • Be the first-line resource for staff on your team

• • Maintain your area (pick up trash, push in chairs, and so on)

Non-Lead Positions

Customer Experience 

If selected for an administration role, you may be asked to work in one or more of the following areas:

• • Registration

• • Customer Experience (Info Desk)

• • Line Management

Most folks in this role will be expected to work both days, although a few may be scheduled for only one.

Back of House

Staff working back of house will help maintain the behind-the-scenes logistics of the event; you may be asked to do any of the following:

• • Prepare product for events and take it out to the Floor Judge staff

• • Lift and move at least 40lbs

• • Be on their feet and moving most of the day

• • Bring product refresh to Prize Wall

• • Build, move or break down banners and signage

• • Help maintain the back and staff rooms

This role will require more physical labor than other aspects of the event. Please keep this in mind while applying.

Floor Judge

If selected as a Floor Judge, you may be asked to assist in non-judge tasks at any time. 

You may also be asked to do any of the following:

• • Floor Judge Scheduled Tournaments

• • Floor Judge On Demand Tournaments

• • Distribute product to players

• • Distribute Prize Tix

• • Be on your feet and moving most of the day

Prize Wall

Prize Wall staff will help maintain and run the Prize Walls at the event.

• • Lift and move at least 40lbs

• • Be on their feet and moving most of the day

• • Be prepared to interact with players and answer their questions

• • Exchange Prize Tickets for items off the wall

Most folks in this role will be expected to be available for Setup.

Scorekeeper

Scorekeepers will work with registration to enroll players in both scheduled and on-demand events, along with performing results entry/ troubleshooting.

• • This event will be run using Card.io

• • Scorekeepers will be expected to familiarize themselves withsoftware before the event

• • Fill and maintain the Events Tracking document.

Most folks in this role will be expected to work both days, although a few may be scheduled for only one day.

Questions?

If you have any questions about this application, please do not hesitate to reach out and contact the Staffing Manager.

Meg Baum, Staffing Manager – staffing@pastimesevents.com