MagicCon: Vegas 2023 Application

MagicCon: Las Vegas 2023

Applications closed August 9th and acceptances will go out August 16th.
If you have any questions about the event please email staffing@pastimesevents.com.

Hope to see you at the event!

~Meg Baum, Staffing Manager

Event Information

Show Location
Las Vegas Convention Center
3150 Paradise Rd
Las Vegas, NV 89109

Setup
Thursday, September 21st
10:00 AM – Compleat

Show Hours
Friday, September 22nd
10:00 AM – Midnight
Saturday, September 23rd
10:00 AM – Midnight
Sunday, September 24th
10:00 AM – 7:00 PM

Expo Hall Hours
10:00 AM – 7:00 PM Each Day

All hours are subject to change

Compensation

All staff members will receive a 3-Day Tournament Staff badge for the MagicCon in addition to:

Administration, Back of House, Prize Wall and Floor Judge Positions
$250/day
Scorekeeper, Community Team, and Coverage Spotter
$300/day
Non-Worlds Lead Positions
$325/day
Area Management Positions
$425/day
Setup and Teardown
$250

Compensation payments will be processed via PayPal the Wednesday following the event. All payments are in USD. Pastimes is not responsible for any fees incurred with PayPal payments, including foreign currency transfers.

Hotel Stipend and Travel Sponsorship

Hotel Stipend
Each staff member will receive $100 per day worked. Staff members working 3 or more shifts receive an additional $100.

Hotel Stipends will be added to your compensation payment at the end of the event.

Travel Sponsorship
There are levels of travel sponsorship available for this event. This sponsorship is to facilitate the unique needs of this event and to help staff with difficult travel needs.

VERY FEW PEOPLE WILL RECEIVE TRAVEL SPONSORSHIP.

All other travel needs are at the expense of the staff member. Travel will be paid Friday, September 8th if you have completed all paperwork by Wednesday, September 6th at 5 pm Central US Time

If your paperwork is not filled out before this date your travel sponsorship will be added to your compensation payment at the end of the event.

Bronze:
$150 travel stipend
Silver:
$300 travel stipend
Gold:
$600 travel stipend

Pastimes is not responsible for any fees or currency conversions associated with this payment.

Staff Appreciation

All staff members will receive an appreciation package of items special to the event.

Additionally, Sunday night after the event has wrapped up there will be a staff party and all staff are invited! Games, food, and fun to celebrate being a part of Magic’s history.

Roles & Expectations

You can apply for as many roles as you like. Please note, you might have more than one role over the course of the event.

Area Manager Roles

Everyone in these roles will be expected to work all three days, commit to familiarizing themselves with Pastimes procedures, and have a one-hour Zoom meeting prior to the event to go over their area of responsibility.

Administration Area Manager
Administration Area Managers are responsible for maintaining the Customer Experience staff of the Main Tournament HQ and any Customer Service Desks that exist.

Work with leads to create and maintain break schedules for the staff in your areas of responsibility.
Ensure Customer Experience and Registration staff are filling and maintaining the Log of Significant Issues.
Be the first contact for escalating customer service issues from Tournament HQ, Prize Wall, or the Customer Service Desks.
Maintain the Tournament HQ, Prize Wall, and Customer Service Desks areas.
Responsible for coordinating with ReedPop contact to ensure smooth on-site tournament registration for ODEs
Responsible for the overall flow of Registration operations and making improvements where necessary.
Be the radio point of contact for Tournament HQ.

Back of House Manager
Back of House Managers will maintain the behind-the-scenes logistics of the event.
Maintain the behind-the-scenes logistics of the event.

Work with leads to create and maintain break schedules for the staff in your areas of responsibility.
Ensure product is prepared for events.
First point of contact for product logistics issues such as abnormal product replacement.
First point of contact for logistics issues such as spills, table numbers, or tablecloths.
Work with the Prize Wall Leads to refresh products on the Prize Walls.
Manage Back of House staff to build, move or break down banners and signage
Maintain the backstage areas and staff rooms.
Everyone in this role will be expected to work all three days and be available for Set Up.

Command Zone Manager
Command Zone Managers are responsible for one of the areas of play designated as the Command Zone. All of the Team leads of that area, and by extension, their teams, are their responsibility.

Work with Team Leads to create and maintain break schedules for the staff in your areas of responsibility.
Work with Team Leads under your responsibility to launch and run On-Demand Command Zone events smoothly.
Ensure Team Leads and their Floor Judges are assisting players with Matchmaking Services in their Command Zone.
Be a first contact for escalating customer service issues within your area.
Maintain the events space.
Be the radio point of contact for your stage.

Competitive Tournament Area Manager
Competitive Tournament Area Managers are responsible for one of the tournament floor’s main color-coded areas dedicated to the few large competitive REL events at MagicCon. This role requires extensive and up-to-date Magic rules and policy knowledge.

Work with Team Leads to create and maintain break schedules for the staff in your areas of responsibility.
You are the Head Judge for tournaments assigned to your area.
Maintain any in-event role assignments for any judges assigned to your event (deck checks, floor coverage, etc)
Keep the tournament area clean and presentable.
Be a first contact for escalating customer service issues within your area.

Product Manager
Product Managers will be responsible for maintaining the backroom inventory of products for the event, both operational and for prizes.

Responsible for Tournament Staff assigned to the product side of Back of House.
Maintain break schedule for the staff assigned to the product side of Back of House.
Responsible for maintaining backroom inventory of products for the event, both operational and for prizes.
Manage product prep for all tournaments
Manage product refreshes for the Prize Wall
Maintain cleanliness of the Product area.
Ensure that Prize Tixs and other prizes are distributed to events
Everyone in this role will be expected to work all three days and be available for Set Up.

Prize Wall Manager
Prize Wall Managers will be responsible for the following:

Responsible for Tournament Staff assigned to the Prize Wall.
Maintain break schedule for staff on Prize Wall
Be the first-line resource for staff on your team
Work with Back of House to maintain a record of Prize Wall inventory, including the opening and closing inventory.
Merchandise Prize Wall, maintaining a professional and enticing appearance at all times.
Send staff to areas where specific prizing is handled and coordinate those procedures.
Everyone in this role will be expected to work all three days and be available for Set Up and Teardown.

Scorekeeping Manager
Scorekeeping Managers will be responsible for all scorekeepers across the event.
Create and maintain a break schedule for the Scorekeeping staff.

Ensure Scorekeepers are filling and maintaining the Tournaments Tracking document.
Ensure Scorekeepers are filling and maintaining the Log of Significant Issues.
Log of Significant Issues is in the Show Books for each area
- This log is used to note deviations from standard procedure. This should be completed as soon after the situation as possible to maintain the memory of the situation.
Be a first contact for scorekeeping issues and troubleshooting.

Tournament Area Manager
Tournament Area Managers are responsible for one of the main color-coded areas of the tournament floor. All of the Team leads of that area, and by extension, their teams, are their responsibility.

Work with Team Leads to create and maintain break schedules for the staff in your areas of responsibility.
Work with Scorekeepers and Team Leads under your responsibility to launch and run events smoothly.
Work with other Tournament Area Leads to allow the flow of events and personnel between areas.
Ensure Scorekeepers are filling and maintaining the Tournaments Tracking document.
Be a first contact for escalating customer service issues from tournaments within your area.
Maintain the events space
Be the radio point of contact for your stage.

Non-Worlds Lead Roles

Floor Judge Team Lead
Floor Judge Team leads are primarily responsible for the events and judges within their assigned team.

Maintain the established break schedule for floor judges on your team
Ensure tournaments launch and run smoothly
Maintain your area (pick up trash, push in chairs, and so on)
Be the first-line resource for judges on your team and the point of contact for your team

Customer Experience Lead
Customer Experience Leads will be assigned to one of the customer service areas at the event and are primarily responsible for the staff within their assigned team.

Maintain the established break schedule for staff within your area.
Be the first-line resource for staff on your team
Maintain your area (pick up trash, push in chairs, and so on)

Administration

If selected for an administration role, you may be asked to work in one or more of the following areas:

Registration
Customer Experience (Info Desk)
Line Management

Most folks in this role will be expected to work all three days, although a few may be scheduled for less than three days.

Back of House

Staff working back of house will help maintain the behind-the-scenes logistics of the event, you may be asked to do any of the following

Prepare product for events and take it out to the Floor Judge staff
Lift and move at least 40lbs
Be on their feet and moving most of the day
Bring product refresh to Prize Wall
Build, move or break down banners and signage
Help maintain the back and staff rooms

This role will require more physical labor than other aspects of the event. Please keep this in mind while applying.

Community Team (Sunday Only)

This team reflects some of the more community-focused tasks and responsibilities that were filled by advanced roles and projects of the past. Staff on the Community Team will be expected to do the following:

Talk to other staff members, especially in the language they are most comfortable in, about their experiences at the event and in the community.
Shadow other staff members on calls when possible and provide feedback to the observed staff member.
Collect feedback from staff to be submitted to Pastimes and Wizards of the Coast.
Submit a post-event report on the feedback gathered to the Staffing Manager.

Coverage Spotter

Coverage Spotters work mostly on Worlds, assisting coverage with tasks pertaining to matches on camera. They are the ones operating iPad to change life totals, poison count, and game score in as close to real-time as possible for one match per round of Worlds Coverage and/or other events that are televised.

Attention to detail, and situational awareness
Good at following directions and staying out of the way of cameras, or other personnel
Comfortable interacting with Pro Players, Wizards, and Coverage personnel
Familiarity with the formats of the tournament is a plus.

Floor Judge

If selected as a Floor Judge, you may be asked to assist in non-judge tasks at any time.
You may also be asked to do any of the following:

Floor Judge Scheduled Tournaments
Floor Judge On Demand Tournaments
Distribute product to players
Distribute Prize Tix
Be on your feet and moving most of the day

Prize Wall

Prize Wall staff will help maintain and run the Prize Walls at the event.

Lift and move at least 40lbs
Be on their feet and moving most of the day
Be prepared to interact with players and answer their questions
Exchange Prize Tickets for items off the wall
Most folks in this role will be expected to be available for Set Up.

Scorekeeper

Scorekeepers will work with registration to enroll players in both scheduled and on-demand events along with performing results entry/ troubleshooting.

This event will be run using EventLink or Melee.
Scorekeepers will be expected to familiarize themselves with EventLink and Melee before the event.
Fill and maintain the Events Tracking document.
Fill and maintain the Log of Significant Issues.
Most folks in this role will be expected to work all three days, although a few may be scheduled for less than three days.

100k Limited Open

There are specific applications for Appeals Judge and Team Lead for this portion of the convention ticketed play at MagicCon: Vegas 2023.

Floor Judge positions for the Limited Open follow the normal ticketed play Floor Judge portion.

This tournament will have a separate shift and break structure; and be staffed to accommodate it’s unique needs. Those needs are listed in the Limited Open specific section of this application.

100k Limited Open Compensation

All staff members will receive a 3-Day Tournament Staff badge for MagicCon: Las Vegas in addition to:

Head Judge
$550/Day
Appeal Judge
$450/Day
Limited Open Team Lead
$400/Day

Roles, Requirements, and Expectations

Head Judge
The Head Judge for the Limited Open needs significant experience running large tournaments with a focus on high attendance logistics. This judge must be held in high esteem by judges and players and would benefit from an international profile. Language skills are a plus, but can be supplemented by the Appeals Judges. Limited Open Head Judges are expected to do both pre-event and post-event work on their tournament.

This position is not for open application. This information is here for transparency. This is a position that will be offered to a qualified judge at the discretion of Pastimes and Wizards of the Coast.

Appeals Judge
Appeals Judges for the Limited Open need extensive experience at major events with a focus on high attendance logistics. They must also have significant head judge experience taking appeals and conducting investigations.

To be considered for an Appeals Judge position, a judge should have Head Judged at least three (3) major tournaments. (A major tournament is a tournament of 300+ players with a judge team structure and a minimum of 16 judges assigned to the main event.)
Appeals Judges are selected as part of a team and must have the right fit with the Head Judge and other Appeals Judges of the event.
Ideally, the Appeals Judges would have fluent language skills in most major languages among the judges who can take appeals.

Limited Open Team Lead
Team leads are primarily judges and tasks within their assigned team. This position will cover both shifts of floor judges in the tournament. Team Leads should expect to be at the Limited Open from the start to the end of that tournament with appropriate breaks.

Maintain the established break schedule for floor judges on your team
Maintain your area and the tournament floor at all times
Be the first-line resource for judges on your team and the point of contact for your team.

Worlds

Worlds 2023 Compensation and Travel Stipend

All staff members will receive a 3-Day Tournament Staff badge for MagicCon: Las Vegas in addition to:

Head Judge
$550/Day
Appeal Judge
$450/Day
Team Lead
$400/Day
Floor Judge
$350/Day
Scorekeeper
$400/Day

Worlds Travel Sponsorship
This does not include the hotel stipend from the regular application; this is travel only and unique to Worlds. This Travel Sponsorship replaces the one from the regular application. There is no need to apply for this travel sponsorship; it is included as part of the compensation package for Worlds 2023.

Domestic (North America)
$600.00
Europe
$1000.00
APAC
$2000.00
South America
$1500.00

Pastimes is not responsible for any fees incurred with PayPal payments, including foreign currency transfers.

Roles Requirements and Expectations

All Staff
All staff for Worlds are expected to maintain a professional manner and appearance at all times.

There is more need of staff earlier in the weekend; as the tournament narrows progressively towards the end the judge staff will need to shrink accordingly. We will have more floor judges Friday than Saturday, and subsequently significantly more Saturday than Sunday.

Head Judge
The Head Judge for Worlds needs significant experience running large tournaments with coverage as a priority. This judge must be held in high esteem by judges and players and would benefit from an international profile. Language skills are a plus, but can be supplemented by the Appeals Judges. Worlds Head Judges are expected to do both pre-event and post-event work on their tournament.
This position is not for open application. This information is here for transparency. This is a position that will be offered to a qualified judge at the discretion of Pastimes and Wizards of the Coast.

Appeals Judge
Appeals Judges for Worlds need extensive experience at major events featuring coverage as part of the staff. They must also have significant head judge experience taking appeals and conducting investigations. Appeals judges are chosen before other event applications with the purpose of providing feedback on Worlds applications for Floor Judge and Team Leads.

To be considered for an Appeals Judge position, a judge should have Head Judged at least three (3) major tournaments. (A major tournament is a tournament of 300+ players with a judge team structure and a minimum of 16 judges assigned to the main event.)
Appeals Judges are selected as part of a team, and must have the right fit with the Head Judge and other Appeals Judges of the event.
Ideally the Appeals Judges would have fluent language skills in most major languages among the judges who can take appeals.

Scorekeeper
Expert-level knowledge in Melee, as well as an understanding of Coverage needs, are a priority for this position. The focus will be on troubleshooting and being comfortable fielding and completing Coverage requests.
This position is not for open application. This information is here for transparency. This is a position that will be offered to a qualified scorekeeper at the discretion of Pastimes and Wizards of the Coast.

Floor Judge Team Lead
Team leads are primarily judges and tasks within their assigned team. This position will cover both shifts of floor judges in the tournament. Team Leads should expect to be at Worlds from the start to the end of the day.

Maintain the established break schedule for floor judges on your team
Maintain your area and the tournament floor at all times
Be the first-line resource for judges on your team and the point of contact for your team.

Floor Judges
Floor Judges should be experienced with the operations of major events. Experience with Coverage at events is a positive, but not required for all staff. Language skills will be prioritized and this may prioritize less experienced judges to create a complete team.

You must meet one or more of the following criteria.

You are a currently certified Level 3 Magic Judge.
You are a currently certified Level 2 Magic Judge who has been certified for L2 for at least 4 years.
Have a previously held Level 3 certification and have experience at Professional Level events.

Shift Availability

Most Lead, Prize Wall, Administration, and Scorekeeping positions are three to four day commitments which require longer shift availability. Please only select days and roles on which you will be able to work.

It is possible to have different combinations of shifts throughout the weekend.

Shift Lengths
10 – 12 hours

Breaks
Minimum 2.5 hours for breaks scheduled to logistically fit the area you are working in.

Sunday, September 24th Teardown
All staff will be expected to assist with some amount of Teardown on Sunday. Staff will be expected to stand, bend, squat, and lift at least 15 pounds.

Setup: Thursday, September 21st

We will need help on Thursday preparing our area as well as prepping product for the weekend.

Anyone selected for Setup will receive $250 for the day.

The shift starts at 9:00 AM and will continue until the area is fully setup. This typically takes between 10 to 12 hours. Our goal is to be completed by 8:00 PM; however, this shift can take longer if all tasks are not completed. Please be prepared for physical tasks if you select this option.

Staff will be expected to stand, bend, squat, and lift at least 40 pounds and to wear appropriate working clothing for physical tasks (Closed-toed shoes, breathable clothing, etc.) This is a safety matter.

Teardown: Sunday, September 24th

We will need help on Sunday preparing our stuff to head home to Chicago. Anyone selected for Teardown only on Sunday will receive $250 for the shift.

The shift starts at 2:00 PM and will continue until the area is fully packed and on the truck. This typically takes between 6 to 8 hours. Our goal is to be completed by 10:00 PM however, this shift can take longer if tasks are not complete. Please be prepared for mostly physical tasks if you select this option. Staff selected will be expected to stand, bend, squat, and lift at least 40 pounds and to wear appropriate working clothing for physical tasks (Closed toed shoes, breathable clothing, etc).

This is a safety matter.

Standby

If you are selected for standby, you are not confirmed to work any day but agree to be available as necessary.

Standby staff are not eligible for any travel sponsorship and will only receive a hotel stipend if activated.

Standby staff will receive the appreciation package and a full weekend 3-day badge to the event.

You agree to physically be at the event, fit for duty and be available to be activated for the event within 8 hours of the shift you are activated for.

All standby staff must have internet access and commit to regularly reading our staff Discord. We use our Discord as our primary method of communication.

We may add standbys to staff before the event begins or even on-site. We will reach out at least 8 hours before you are expected on shift.

If you are not activated, we encourage you to come out and enjoy the event.

Communication

Staff must have internet access and commit to regularly reading our staff Discord. We use our Discord as our primary method of communication.

Pastimes Convention Discord
https://www.pastimesevents.com/discord

Dress Code

Shirt
Pastimes will provide you with a T-shirt. Hence asking the size.
T-Shirts are Gildan G640 – Sizing Information
Bottoms
Comfortable and clean business casual bottoms that must be working/safety appropriate. Shorts are fine, skirts are fine, and any other bottoms that will not get you injured or arrested.
Shoes
Comfortable, safe working shoes. Must be closed-toed, close heel and a safe height.

Contracts and Taxes

All staff for this event are brought on as independent contractors. You are required to fill out an Independent Contracting Agreement and either a W9 (US Citizens) or W8BEN (Non-US Citizens).

This paperwork, and any other paperwork will be completed through PDFFiller or another secure platform chosen by Pastimes.

You must complete all Contract and Tax paperwork 2 weeks before you begin any work for Pastimes. If you are receiving Travel Sponsorship your sponsorship payment will be sent via PayPal on Friday, September 8th if you have completed all paperwork by Wednesday, September 6th at 5pm Central US Time

All staff must be legally able to work in the United States. All staff is responsible for their own taxes and legal obligations regarding contract work and/or employment in their country of residence.

All applicants prior to being selected for this event will be checked against the National Sex Offender Registry. If you have any questions about this, please contact Alan Hochman at alan@pastimes.net.

Some roles may require extended background checks.

Questions

If you have any questions about this application, please do not hesitate to reach out and contact the Staffing Manager.

Meg Baum, Staffing Manager – staffing@pastimesevents.com

Back to our Staffing Page!

Menu